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- Engineering and architecture
We do the additional services, then never bill them.
The brain reads your timesheets, contracts and client email, and tells you, daily or weekly, which extra work has no signed request.
AI drafts. Your people decide.
Push · Sample
Mon 7:00 a.m. · To you
$38,100at your billing rates.
What's slipping.
Three leaks the brain watches for in an engineering or architecture firm, and the alert you'd get.
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Extra work with no signed ASR.
PushMon 7:00 a.m.Sample
9 client emails asked for added scope this month. None has a signed ASR. 146 hours already logged. Largest: Riverside Library.
Read from: Client emailASRsTimesheets
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Phases done, invoices not sent.
PushTue 7:00 a.m.Sample
4 projects issued CDs or permit sets with no phase invoice since. $86,400 unbilled. Oldest: Mill Street clinic, CDs out Sept 19.
Read from: TransmittalsInvoicesProject accounting
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Fee burning faster than the work.
PushWed 7:00 a.m.Sample
5 projects have spent over 80% of fee and report under 60% complete. Worst: Harbor Pump Station, 92% spent.
Read from: Project accountingTimesheetsPM updates
Samples. Yours come from your own records.
It tells you first.
Then it answers what you ask, and drafts the follow-up for your OK.
Push
The right info reaches the right person, before they ask.
SampleMorning brief to Tom: Riverside Library owner meeting at 10. Fee 84% spent, 3 open RFIs, ASR 2 still unsigned.
Ask
Everything your business knows, one question away.
SampleHow much fee is left on Riverside?
$41,300 of $258,000, with CDs 70% complete. Source: Vantagepoint project report.
Act Drafted. You approve.
Agents answer, chase, and close the loop. You approve.
SampleAdditional services requests for the 9 scope emails, drafted from each email and your rate sheet. The PM edits; the principal signs.
What it will never do here: stamp or seal anything, make an engineering call, send an invoice, or email a client on its own.
AI drafts. Your people decide.
You stay in charge.
- A person approves before anything goes out.
- Every answer shows its source. Anything unsure gets flagged for a person.
- Your data stays yours: single-tenant, US-hosted, encrypted, never used for training.
- You own what we build. If we part ways, we hand it over whole.
Works with what you run.
- Reads directly
- Deltek Vantagepoint, Deltek Ajera, BQE CORE, Unanet, Bluebeam (Studio sessions and projects).
- From your inbox
- Client scope requests and signed ASRs, transmittals and permit submittals.
- Also reads
- Email (Gmail or Outlook), shared files, spreadsheets, QuickBooks or Xero, and business texts and call recordings from Quo, RingCentral or Twilio. Not personal phones.
Anything that emails a report or exports a spreadsheet works too. You connect each one, read-only to start, and can turn it off any time. Some software only opens its data on higher plans. We check yours on the first call.
Questions firm principals ask us.
My software already does this.
Vantagepoint or CORE tracks hours and fee well. It doesn't read the client email asking for one more option, or know the CDs went out last week. The brain reads across your project accounting, inbox and files, and tells you what fell between.
Will it touch our drawings or engineering?
No. Only your licensed people make engineering calls or seal drawings. The brain reads the business side: hours, fees, contracts, invoices and email.
Do my PMs have to learn something new?
No. They keep entering time and sending email the way they do now. The brain reads what's already there and sends them the brief.
Who at Second Shift sees our data?
Only Mac, plus our machine learning engineer on a complex build, and only what setup or a fix needs. Your data is single-tenant, US-hosted, encrypted, and never used for training. You can see what we connected and turn any of it off.
