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Payroll went out Friday. The timesheets still aren't approved.
The brain reads your timesheets, approvals and invoices, and tells you, daily or weekly, which hours you paid but haven't billed.
AI drafts. Your people decide.
Push · Sample
Mon 7:00 a.m. · To you
$11,700unbilled so far.
What's slipping.
Three leaks the brain watches for in a staffing agency, and the alert you'd get.
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Hours paid, never approved or billed.
PushMon 7:00 a.m.Sample
418 hours from last week have no client approval. 160 are Kessler Foods, where the approver is out. Payroll already ran.
Read from: TimesheetsVMS emailPayroll
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Temps hired, conversion fee never billed.
PushTue 7:00 a.m.Sample
3 temps ended as "hired by client" in September. No conversion invoice. $17,600 due under your contracts. Oldest: Sept 5.
Read from: AssignmentsContractsQuickBooks
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Pay rate went up. Bill rate didn't.
PushWed 7:00 a.m.Sample
12 assignments got a pay raise since July with no bill rate change. Spread down $2.40 an hour. Biggest: Linden warehouse, 9 temps.
Read from: Pay ratesBill ratesRate cards
Samples. Yours come from your own records.
It tells you first.
Then it answers what you ask, and drafts the follow-up for your OK.
Push
The right info reaches the right person, before they ask.
SampleMonday to Ana: 6 Kessler assignments end Friday. No redeploy yet for 4. Two have forklift certs.
Ask
Everything your business knows, one question away.
SampleHave we sent Maria Lopez to Kessler before?
Yes, March 2025, by Jordan, for night shift lead. Source: Crelate submittal.
Act Drafted. You approve.
Agents answer, chase, and close the loop. You approve.
SampleApproval reminders to the 4 client managers behind on timesheets, drafted with each week's hours. Ana edits and sends.
What it will never do here: screen, rank or reject candidates, change a pay or bill rate, run payroll, or email a client on its own.
AI drafts. Your people decide.
You stay in charge.
- A person approves before anything goes out.
- Every answer shows its source. Anything unsure gets flagged for a person.
- Your data stays yours: single-tenant, US-hosted, encrypted, never used for training.
- You own what we build. If we part ways, we hand it over whole.
Works with what you run.
- Reads directly
- Loxo (Professional plan), Crelate (Business plan and up), PCRecruiter, Zoho Recruit, Recruiterflow.
- Reads its reports
- Avionte or TempWorks (the reports you export).
- From your inbox
- VMS and client timesheet approvals, signed rate confirmations.
- Also reads
- Email (Gmail or Outlook), shared files, spreadsheets, QuickBooks or Xero, and business texts and call recordings from Quo, RingCentral or Twilio. Not personal phones.
Anything that emails a report or exports a spreadsheet works too. You connect each one, read-only to start, and can turn it off any time. Some software only opens its data on higher plans. We check yours on the first call.
Questions staffing owners ask us.
My software already does this.
Your ATS tracks candidates and placements well, and your back office runs payroll. Neither matches a pay raise to the bill rate, or a "hired by client" note to an invoice in QuickBooks. The brain reads across them and tells you what fell between.
Does it screen or rank candidates?
No. Your recruiters decide who to submit. The brain stays on logistics: who was sent where, timesheets, rates and invoices. That keeps it out of hiring decisions, which rules like NYC Local Law 144 cover.
We're on Bullhorn. Can you read it?
Not today. Bullhorn's API terms bar outside AI tools without its written permission, so we won't ask you for a key. We start with your inbox, payroll reports and QuickBooks.
Who at Second Shift sees our data?
Only Mac, plus our machine learning engineer on a complex build, and only what setup or a fix needs. Your data is single-tenant, US-hosted, encrypted, and never used for training. You can see what we connected and turn any of it off.
