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Leases roll month-to-month because nobody sent the renewal.
The brain reads your leases, ledgers and inbox, and tells you, daily or weekly, which leases end soon with no renewal offer sent.
AI drafts. Your people decide.
Push · Sample
Mon 7:00 a.m. · To you
$7,750in renewal fees alone.
What's slipping.
Three leaks the brain watches for in a property management company, and the alert you'd get.
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Leases ending with no renewal offer.
PushMon 7:00 a.m.Sample
31 leases end before Dec 15 with no offer sent. 9 already went month-to-month. $65,100 a month in rent up for renewal.
Read from: LeasesSent mailRenewal offers
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Late rent with no notice sent.
PushTue 7:00 a.m.Sample
23 residents owe rent past the 5th with no late fee posted and no notice sent. $38,400 owed. Oldest: 4B Elm, 19 days.
Read from: LedgersLate feesNotices
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Owners waiting days for an answer.
PushWed 7:00 a.m.Sample
7 owners have emails unanswered 2+ days. 3 also got late statements. Hill Trust owns 22 of your doors.
Read from: Owner emailStatementsWork orders
Samples. Yours come from your own records.
It tells you first.
Then it answers what you ask, and drafts the follow-up for your OK.
Push
The right info reaches the right person, before they ask.
SampleMorning list to maintenance: 14 work orders open 5+ days with no vendor update. Oldest: 12B leak, Oct 3.
Ask
Everything your business knows, one question away.
SampleWhy is the Hill Trust draw lower this month?
$2,840 for the 12B water heater, approved Oct 2. Source: owner statement and vendor invoice.
Act Drafted. You approve.
Agents answer, chase, and close the loop. You approve.
SampleRenewal offers for the 31 expiring leases, drafted from each lease and the owner's rent guidance. The property manager edits and sends.
What it will never do here: screen applicants, set rent, post a late fee, serve a notice, or text a resident on its own.
AI drafts. Your people decide.
You stay in charge.
- A person approves before anything goes out.
- Every answer shows its source. Anything unsure gets flagged for a person.
- Your data stays yours: single-tenant, US-hosted, encrypted, never used for training.
- You own what we build. If we part ways, we hand it over whole.
Works with what you run.
- Reads directly
- AppFolio (Plus or Max plan), Buildium (Premium plan), Propertyware (API add-on), Rentvine, LeadSimple.
- Reads its reports
- Yardi Breeze (the reports you export).
- From your inbox
- Owner emails, vendor invoices and notices.
- Also reads
- Email (Gmail or Outlook), shared files, spreadsheets, QuickBooks or Xero, and business texts and call recordings from Quo, RingCentral or Twilio. Not personal phones.
Anything that emails a report or exports a spreadsheet works too. You connect each one, read-only to start, and can turn it off any time. Some software only opens its data on higher plans. We check yours on the first call.
Questions property management owners ask us.
My software already does this.
AppFolio or Buildium tracks leases, rent and work orders well. It doesn't see the owner email nobody answered, or the renewal offer nobody sent. The brain reads across your software, inbox and QuickBooks, and tells you what fell between.
Will it screen tenants or set rents?
No. Your people screen applicants and set rents with the owner. Fair housing rules apply to automated screening too, so the brain stays out of it. It reads leases, ledgers and work orders, and drafts for your team.
Will it answer our phones?
No. Your team answers residents and owners. The brain reads the emails, texts and work orders afterward, and flags what nobody answered.
Who at Second Shift sees our data?
Only Mac, plus our machine learning engineer on a complex build, and only what setup or a fix needs. Your data is single-tenant, US-hosted, encrypted, and never used for training. You can see what we connected and turn any of it off.
